This is going to show you and your team what has been accomplished, what still needs to be done and any issues that have arised since meeting last. 4 Action Items SectionĪlong with past decisions, you should go over the action items that were assigned from the previous meeting. This gives valuable context and allows your meeting to take off from where it left off last time. Past discussions from previous meetings should be brought up in your upcoming meeting in order to give some background on where the team currently is in achieving the goals of the meeting and the larger, overarching goals. If the documents and graphics can’t be sent in advance, they still become valuable material to hand out before a meeting to give participants a deeper understanding of what’s been discussed. When sent in advance, they can prepare the meeting participants for the discussion ahead. Supporting documents and graphics are great background information. These talking points can then be refined into meeting agenda items, which are major themes to be spoken about.

This encourages collaboration and ensures that everyone has a voice and say as to what will be discussed during the meeting. The meeting participants should populate the meeting agenda with discussion items or talking points in advance of the meeting. Now that we’ve highlighted the importance of using a meeting agenda, let’s take a look at some non-negotiable items that should be included in your meeting agenda: 1 Talking Points What items should be included in the agenda? Overall, meeting agendas allow your team to be organized, prepared, and on time. When you create a meeting agenda and collaborate with the meeting participants on it, everyone can contribute their suggestions so that every voice is heard. Whether you’re having a formal meeting or an informal discussion, each agenda topic is assigned a specific amount of time so that you can achieve the goals of the meeting within the timeframe you have available. A team meeting agenda is important because they provide you with a framework that keeps you organized, on track, and on time.

Meeting agenda template